Elizabeth Boston asked:


Dear Computer Lady,

I am a stay at home mom with a home party plan business. I do a lot of training through emails.

My question and dilemma is this, when I receive an email I “move” it to a folder in my email account. Is there a way to save that folder and its contents to my computer and burn that info onto a cd or just have as a folder on my desktop?

I refer to this information often and would like access to it quickly and readily.

Thanks for your help and all your great emails, Jacqueline in Reno, NV

Dear Jacqueline,

Moving e-mail messages in and out of your e-mail program is more involved than it would seem. This is because each message is contained in one larger file that your e-mail program maintains. When you drag a message to your desktop, it does become a separate file, but you still need to have your e-mail program open to use the file, and putting that message back into your e-mail program is not as easy as getting it out.

I have experimented with saving messages over the years and have done everything from saving each one as a text file, to creating extensive folders in my email program.

Since you want to have the information readily available on your desktop, and you said that you have a lot of information, I would suggest that you use a program that would not only allow you to easily organize your information, but also includes a great search function for those times when you can’t remember where you saved that bit of information that you need.

I use a great program called “Treepad Business Edition” for my information storage. I have one file that I store articles for this newsletter in, and another that I use for training information and answers to questions that my VeggieLight.com team members ask me. I also keep another file with information from online purchases so I can easily go back and find receipts from online purchases.

Treepad Business Edition allows me to organize my information in a folder (or tree) structure similar to how you might organize folders in your e-mail program. The one difference between the two is that I have never lost a Treepad file because of corruption, while it is fairly common to lose your e-mail folder due to a corrupt or virus infected e-mail message. It is easy to create folders and subfolders in Treepad, and you can easily drag an article from one place to another in the program.

When I know I have information in the program, but can’t remember where I put it, Treepad has a great search function that helps me find exactly what I am looking for.

Give this program a try and let me know what you think. Download a free 30 day trial using the link below.

www.asktcl.com/Files/tpbiz735.EXE

Elizabeth



WRIGHTSEL

Elizabeth Boston asked:


Dear Computer Lady,

Before my computer went to the shop, when I clicked on the send button in Outlook Express email it would check autimatically the spelling which was a huge help to me.

Now it doesn’t and I’d like to know how I can get that back like it was. I have Windows Xp.

Thank you in advance, Cheryl.

Dear Cheryl,

I would be glad to tell yo uhow to get your Outlook Express to automatically check the spelling again. Just follow these directions:

1. Open Outlook Express and click on “Tools” and then “Options…” in the menu bar.

2. In the “Options” window, click on the “Spelling” tab at the top.

3. On the Spelling page, click to put a check mark in front of the option that says, “Always check spelling before sending”.

4. Click the button at the bottom of the window that says “OK” to save your changes.

For those of you using Microsoft Outlook, the steps are the same.

If you are using Mozilla Thunderbird for your e-mail, follow these steps:

1. Open Thunderbird and click on “Tools” and then “Options…” in the menu bar.

2. In the Options window, click on the “Composition” icon in the top row.

3. There are three tabs visible under Composition, click on the “Spelling” tab.

4. Click to put a check mark in front of “Check spelling before sending”.

5. Click the “OK” button at the bottom of the window to save your changes.

Microsoft does not include a spell checking program in Outlook Express. Instead, they used the spelling included with Microsoft

Word. If you don’t have Word installed on your computer there is a free program available to fix this problem. It is called Outlook Express Spell Checker.

Many of the links to this program have been removed from the internet, but I have made it available from my website at:

http://asktcl.com/free/freeOEspell.htm

Just install the program once you download it, and you will be able to use Spell Check in your Outlook Express program.

Elizabeth



BLOODGOOD

Elizabeth Boston asked:


Dear Computer Lady,

I am using Windows XP Home Edition

How can I set the file sequence and get it to always come up in that sequence?

When I access a folder, the folders and files are in oldest date sequence and I would like to have them in Name sequence.

Thanks! Sam

Dear Sam,

I too have a preference for how I want to view my files. I like to have them sorted by name, and be in the “details” view. This is how you would set that up.

1. First, you want to set up your files the way you want them. Open a folder, (My Documents will work fine) by clicking on “Start” and then click on “My Documents”

2. Set up your desired view by clicking on “View” in the menu bar, then click on the view you want. I prefer the “Details” view, but you can try the different views until you find the one you like the best. Your options are: Thumbnails, Tiles, Icons, List, and Details.

3. When you have your preferred view, the next step is to sort them. This is simple to do, just click on the heading you want to sort them by. For example, if you are using the “Details” view, the heading across the top of the window are: Name, Size, Type, and Date Modified. If you want to sort by name in alphabetical order, click on the “Name” header and your files will be sorted by name from A to Z. Click on “Name” again, and the order will be reversed and they will be sorted from Z to A. The sort will always list folders at the top, and files at the bottom (unless you reverse the sort, then folders will be at the bottom)

Click on “Size” and your files will be sorted from smallest to largest.

If the view you are using does not have the headings across the top, you can access them by right clicking on a blank spot in the window, then pointing to “Arrange Icons By” and then selecting your option.

4. Once you have your window set up the way you want it to be, you need to set this view to be the default view for all your folders. Click on “Tools” in the menu bar, then click on “Options”.

5. In the Options window, click on the “View” tab.

6. On the View page, click the button that says “Apply to All Folders”.

7. Click “OK” to save your changes.

Elizabeth



SELKE